MeetingMinutes - Carlington Community Chaplaincy

Annual General Meeting

Wednesday, May 19, 2010

Bellvue Community Centre -1475 Caldwell Ave. Ottawa

PRESENT:

Jane Burgess Ottawa Presbytery, United Church

Darlene Brewer Mentoring Coordinator

David Brownlee Strong Hold Community Home

Hélène Choinière-Perrault Community

Wilma DiGaetano St. Richard’s Anglican Church

Rick Elan Strong Hold Community Home

Chantal Gauthier Carlington Community Chaplaincy

David Hall Kitchissippi United Church

Jim Handler Strong Hold Community Home

Asha Jumale Bellvue Youth in Action

Margaret Knight City View United Church

Suzanne Lamunande Art Group

Randy Martin Strong Hold Community Home

Ferial McAuliff SSW Student, Carlington Community Chaplaincy

Annetta Norman Calvin Christian Reformed Church

Lami Oban Bellvue Youth in Action

Elsie Parkinson All Saints Anglican Church

Norah Patriquin Bellvue Youth in Action

Bonnie Paterson Guest

Seham Rabaa Y-Focus

Harold Rode Faith Lutheran Church

Julien Roy Strong Hold Community Home

Melvin Schwalm Faith Lutheran

Brenda Snowden Y-Focus

Ross Synder Glebe-St James United Church

James Douglas Watson Ottawa Presbytery, United Church

Linton Worrall Chaplain

CALL TO ORDER/INTRODUCTIONS/OPENING PRAYER:

Darlene opened the meeting with prayer

Wilma chaired the meeting, called the meeting to order and welcomed everyone. Wilma asked for introductions. The members present were considered to constitute a quorum.

AGENDA:

Wilma presented the agenda (Attached). The agenda was accepted.

MINUTES OF THE PREVIOUS ANNUAL GENERAL MEETING:

The minutes of the AGM dated June 16, 2009 and of November 17, 2009 were reviewed. There were no changes noted.

Motion: moved that the minutes of the 2008 AGM be approved.

Moved by Harold Rode, seconded by Elsie Parkinson; carried unanimously

AUDITOR’S REPORT

Wilma presented the auditor’s report. The report showed that expenses exceeded revenues by $6881 for the year.

Motion: Moved that the auditor’s report be approved.

Moved by Dave Hall; seconded by Annetta Norman; carried unanimously

Motion: moved that Collins Burrow be appointed as auditor for 2010 fiscal year.

Moved by Harold Rode; seconded by Hélène Choinière-Perrault; carried unanimously

PRESIDENT’S REPORT

Wilma presented her report.

Wilma was thanked for her leadership and work on behalf of the Chaplaincy.

Dave presented Wilma with a token of appreciation for her service as President of the Corporation and for the last year as the role of Treasurer.

CHAPLAIN’S REPORT

Linton gave his report focusing on the people of the community and their involvement in the chaplaincy and expressing his thanks to the volunteers. There were over 12,000 participants in the Strong Hold Community Home. The Chaplaincy is neighbours helping and loving each other with a listening ear, sharing and supporting one another.

He also noted that the mentoring programme has been a real blessing to the community and ways need to be found to have it continue.

MENTORING COORDINATOR REPORT

Darlene talked about the role of the mentoring programme and its importance in building community. It is people ministering to people sharing their lives together. It is a privilege for Darlene to part of the community and to be part of sharing their lives together.

There has been an evaluation of the programme and Darlene shared some of their insightful comments.

Hélène mentioned that the mentoring programme not only helps the people in the programme to develop their skills but also the people with whom they come in contact as they share their experiences.

The retreat was a success. People feel isolated and this was a chance for them to share with one another.

MOTION TO AMEND BYLAWS

David Hall noted that currently there are 5 officers. He proposed that there was value in increasing the number of Directors.

Motion: that By-Law 9 of the Corporation be changed to read “The affairs of the Corporation shall be managed by a Board of at least five (5) directors.....

Moved by Dave Hall; seconded by Annetta Norman; carried unanimously.

NOMINATING COMMITTEE REPORT and ELECTION OF OFFICERS:

Annetta Norman presented the slate of candidates of the nominating committee. She noted that, according to the By-Laws of the Corporation, the terms were for 2 years; Wilma had one more year on her term. As the By-Laws, before the amendment, stated that the Board had 5 members, only an additional 4 members were nominated. The slate of other candidates who had agreed to stand are:

Hélène Choinière-Perrault

David Hall

Harold Rode

Don Wallace

Annetta asked if there were any further nominations.

Motion : that the nominations be closed.

Moved by Annetta; seconded by Seham; carried unanimously.

It was noted that the By-Laws state that the Board chooses the officers; however, Dave had agreed to be President and Wilma, the Treasurer.

CHAPLAINCY STRATEGIC PLAN:

Dave noted that it was important to involve more people in the work of the Chaplaincy working in the community. A strategic plan is being developed with the expectation that it would be complete by the end of September. The plan has 4 areas of action with primary objectives and outcomes. Points emerging are:

· Demands on the Chaplain.

· Mentoring programme which needs funding and expansion to the young people.

· Youth Dimension needs expansion as resources become available

· Resource development: expand support and have more volunteers

· Funding is a priority; need to reach out to churches and service clubs

· A business plan is needed.

The Strategic Plan will be posted on the website.

Dave also suggested that it only may be necessary for the full Council to meet 3 times a year, especially with the enlarged Board and with 4 active committees; however, all members of the Council were welcome to attend all the Board meetings.

OTHER BUSINESS;

Randy Martin gave a testimonial on the importance of the Chaplaincy in his life. He was into everything but then met Linton. He went into rehab and now is really involved in the community. He is participating in the programmes of the Chaplaincy including the mentoring programme and the retreat. He thanked Linton for his help.

ADJOURNMENT:

Wilma adjourned the meeting.

CARLINGTON COMMUNITY CHAPLAINCY

ANNUAL GENERAL MEETING

WEDNESDAY, MAY 19, 2010

6:30 PM, BELLEVUE COMMUNITY CENTRE

1475 CALDWELL AVENUE, OTTAWA, ONTARIO

AGENDA

6:30 PM TO 7:30 PM

Skipping Demonstration

Creative Path Works

Refreshments

7:30 PM Call to Order

Greetings, Introductions and Opening Prayer

Approve Agenda

Approve Minutes of the Annual General Meeting of June 16, 2009 and the Supplementary AGM of November 17, 2009